Members Login: Remember Me Need your login details?

Data Breach Policy

Date created: 26 June 2018
Data security breaches are increasingly common occurrences whether they are caused through human error or malicious intent. This document explains how the Society will respond to any data security breach.

Data security breach definition

A data breach is considered by the Society to be “any loss or unauthorised access to personal data held by the Society or their data processors”. Data breaches may include but not be limited to:

  • Loss or theft of data or equipment on which data is stored
  • Unauthorised access to data held by the Society
  • Equipment failure
  • Human error
  • Unforeseen circumstances such as a fire or flood
  • Hacking attack
  • Where information is obtained by deceit

Data breach reporting

It is the responsibility of the following to notify the Society Data Protection Lead, by letter to the Society at 52 Northern Road, Cosham, PO6 3DP, by fax or to dataprotection@hgs-online.org.uk , of any data breach within 72 hrs of the breach occurring:

  • Members of the Society Executive Committee
  • Volunteers working at the Society office
  • Society Group Leaders
  • Society Data Processors

UK Information Commissioner’s Office

Upon receiving notification of a data breach the Society Data Protection Lead will review and discuss the severity of the breach with the Officers of the Society Executive Committee and any involved Society Data Processors. If considered necessary the Data Protection Lead will report the breach to the UK Information Commissioners Office.

Data breach management

In consultation with the Officers of the Society Executive Committee and any involved Society Data Processors the Society Data Protection Lead will implement a plan to notify Society members and customers of the data breach, contain the breach, recover the breached data, and assess and then mitigate any further risks to Society member and customer personal data. Society members and customers will be notified of actions taken.

Latest News

Changes at the Ringwood Group

New Group Organiser at Ringwood   After 15 years, Paul Pinhorne is stepping down from leading the Ringwood Group to concentrate on his recent appointment as Chairman of the Hampshire Genealogical Society.


Tragedy off Hurst Castle

Identical reports in the Hampshire Chronicle and Hampshire Telegraph, both published on 14th February 1820, describe a tragedy that happened off Hurst Castle on Friday 5th February. 


Benefits of the Wills Beneficiary Index (WBI)

Benefits of the Wills Beneficiary Index (WBI) Wills can be a wonderful source of information for family historians. The WBI, centred on Hampshire, contains the names of people that have been extracted by volunteers from many of the wills that are held in the HRO.


Poor Law Union Gazette – 2

Another interesting entry appeared in the Poor Law Union Gazette on 25 April 1857 naming Lewis POSNER, formerly of Southampton, who the Southampton Union would like to get their hands on.


East Tisted village booklet now available

East Tisted, (VB098) is located on the A32 that runs south from Alton which is 4 miles to the north. Rotherfield Park and its associated estate is in the western part of the parish and covers 432 acres which includes 14 acres of garden and 62 acres of ornamental woodland.


All News...


Archives: