Members Login: Remember Me Need your login details?

Data Breach Policy

Date created: 26 June 2018
Data security breaches are increasingly common occurrences whether they are caused through human error or malicious intent. This document explains how the Society will respond to any data security breach.

Data security breach definition

A data breach is considered by the Society to be “any loss or unauthorised access to personal data held by the Society or their data processors”. Data breaches may include but not be limited to:

  • Loss or theft of data or equipment on which data is stored
  • Unauthorised access to data held by the Society
  • Equipment failure
  • Human error
  • Unforeseen circumstances such as a fire or flood
  • Hacking attack
  • Where information is obtained by deceit

Data breach reporting

It is the responsibility of the following to notify the Society Data Protection Lead, by letter to the Society at 52 Northern Road, Cosham, PO6 3DP, by fax or to dataprotection@hgs-online.org.uk , of any data breach within 72 hrs of the breach occurring:

  • Members of the Society Executive Committee
  • Volunteers working at the Society office
  • Society Group Leaders
  • Society Data Processors

UK Information Commissioner’s Office

Upon receiving notification of a data breach the Society Data Protection Lead will review and discuss the severity of the breach with the Officers of the Society Executive Committee and any involved Society Data Processors. If considered necessary the Data Protection Lead will report the breach to the UK Information Commissioners Office.

Data breach management

In consultation with the Officers of the Society Executive Committee and any involved Society Data Processors the Society Data Protection Lead will implement a plan to notify Society members and customers of the data breach, contain the breach, recover the breached data, and assess and then mitigate any further risks to Society member and customer personal data. Society members and customers will be notified of actions taken.

Latest News

Poor Law Union Gazette – 2

Another interesting entry appeared in the Poor Law Union Gazette on 25 April 1857 naming Lewis POSNER, formerly of Southampton, who the Southampton Union would like to get their hands on.


East Tisted village booklet now available

East Tisted, (VB098) is located on the A32 that runs south from Alton which is 4 miles to the north. Rotherfield Park and its associated estate is in the western part of the parish and covers 432 acres which includes 14 acres of garden and 62 acres of ornamental woodland.


Winchester Independent Register – RG4-726

The registers for the Independent Chapel start in 1716 and many entries contain useful details. The spelling of the names written here are exactly as they were written into the register.  Different ministers conducting the baptisms decided to record different items of information in addition to the dates and names. 


Over Wallop village booklet now available

Over Wallop, once also known as Upper Wallop, (VB097) is located west of the A343 with the B3084 running through the Wallop valley from south-east to north-west.  The Wallop Brook rises in the parish and flows south-east.  The hamlet of Palestine is in the north


Stratfield Saye village booklet now available

Stratfield Saye village booklet   Stratfield Saye (VB096) is located west of the A33 with the Berkshire county border along the Roman road to Silchester forming the parish boundary to the north. Originally the parish included Beech Hill in Berkshire until 1868 when that hamlet became a civil and ecclesiastical parish.


All News...


Archives: